VAULT

Broadway Arch
Eric looks at a piece of paper

Eric Phetteplace

Systems Librarian
ephetteplace@cca.edu | 510.594.3660

VAULT is CCA's digital archive for storing the intellectual and creative output of the college. As such, it contains archival photographs, examples of student work, instructor syllabi, campus planning activities, exhibition documentation, and more. VAULT's mission is to support teaching and learning, accreditation and assessment, marketing and promotion endeavors, as well as serve as an historical record of the college by collecting, preserving, and sharing the digital resources created by the CCA community.

How can VAULT help me?

VAULT is a service that the libraries provide for academic programs and college departments. We can customize your collection to your needs; if something isn't working as intended or you want to discuss a new use case, please let us know.

Here are a few examples of how VAULT is being used or was used in the past:

  • Reviewing student portfolios to see if they quality for CORE requirement waivers
  • Collecting capstone student works like senior portfolios or junior/level-three reviews
  • Rating student work to share particular pieces with Marketing/Communications
  • Sharing installation shots of student exhibitions with the whole CCA community
  • Organizing external review portfolios which include syllabi and administrative documents
  • Demonstrating the quality of CCA student work to visiting accrediting agencies like WASC or NASAD

Frequently Asked Questions

VAULT has its own internal FAQ system where you can submit further questions. Before submitting, please search to see if your question has already been answered before.

How do I upload my syllabus?

  1. Visit https://vault.cca.edu/s/upload-syllabus and sign in with your CCA username
  2. Upload a PDF file by clicking in the dotted box that says "Click to select files or drag and drop files here"
  3. Select the green Select terms button under Course Information
  4. Scroll down to see the latest semester, then drill down by clicking the label on first the semester, then the department, course title, instructor names, etc...
  5. Until you reach your section code (e.g. "CORES-100-01") where you can click the green Select button beside it
  6. Select the green OK button towards the bottom right of the Course Information box
  7. Back in the main form, select the green Save button on the right and then Publish in the final confirmation dialog

If you don't see a green Publish button but instead a red Finish Form one, you missed a required field. Note that you need to complete these steps once for each section; if you're teaching multiple sections you cannot upload multiple syllabi at once and this includes cross-listed sections. If you are team teaching, only one instructor needs to upload.

There's also an animation showing the process from start to finish.

I uploaded all my syllabi, but I'm still receiving a notice that certain sections are missing. Why?

Typically, this means one of two things: you either uploaded all your syllabi files under a single section or you didn't upload to each cross-listing of a particular course. We need a syllabus on record for each section so you will need to complete the full upload form once per section you teach, including cross-listed ones. If you reply to the "missing syllabi" email, the Systems Librarian will be happy to copy an identical syllabus over to all cross-listed instances of a course.

What are the file type or size limitations?

In short: it varies. Each academic program can define what they want to accept. It is common for collections to request a large, print-friendly TIFF image alongside a smaller, web-ready JPEG or PNG version. VAULT itself is agnostic in terms of file type and can accept very large files, though large uploads can sometimes fail if they're not done over a stable network connection.

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Why can't I see a particular work?

In general, visibility settings are like so: there are relatively few public items that everyone can see; students can see public items as well as their own work but not the work of their peers; faculty can see all student work within the programs that they teach for; college and program administrators can see all student work within the appropriate academic programs as well as documentation (e.g. syllabi).

However, VAULT's permissions system is complex and full of exceptions to these rules. For instance, there are a few academic programs that share all their student work. If you have a question about specific items, contact vault@cca.edu.

How are the works I contribute to VAULT used?

By far the most common usage for works in VAULT is for accreditation and external review activities. This means that examples of student work and syllabi are shared with external experts who are evaluating the rigor and quality of CCA academic programs. Some student works are also used in Marketing/Communication materials but only with the permission of the academic program.